Payroll in Tally Prime step by step Training Notes

Payroll in Tally Prime Training Notes. How to activate Payroll, Create Pay Heads, Employee, Attendance and Payroll vouchers. Step by step training guide for self study and Tally computer Training Institutes.

Payroll in Tally Prime : Step by Step

Create a New Company :

F3 : Company > Create
F11: Company Features  > Payroll
Maintain Payroll               : Yes

Add Capital in Company

F6 (Receipt ) Add Capital of 10,0000
Dr           Cash
Cr            Capital (under Capital Account)

Create Employees Group in Tally Prime

Gateway of Tally > Create > Payroll Masters > Employees Group

GroupUnderDefine Salary Details
MarketingPrimaryNo
SalesPrimaryNo
AccountPrimaryNo
HRPrimaryNo

Create Units (Work)

Gateway of Tally > Create > Payroll Masters > Units (works)

Unit TypeSymbolName
SimpleHrsHours
SimpleDaysNumber of Days
CompoundFirst Unit : Days, Conversion -8,Second unit : Hrs

Create Attendance / Production Type

Gateway of Tally > Create > Payroll Masters > Attendance/ Production Type

NameUnderAttendance TypeUnit
PresentPrimaryAttendance / Leave with payPeriod Type : Days
OvertimePrimaryProductionDays of 8 hrs

Create Pay Heads in Tally Prime

Gateway of Tally > Create > Payroll Masters > Pay Heads

Name : Basic Pay

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : Yes
Calculation Type : On attendance
Attendance with Pay  : Present
Calculation Period : Months
Basis of calculation : As per calendar period
Rounding Method : Normal rounding

Name : HRA

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : As computed value   
Rounding Method : Normal rounding

Computation Info
Compute : On specific Formula
Add Pay Head : Basic Pay
Slab Type : Percentage
Value : 20 %

Name : DA

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : As computed value   
Rounding Method: Normal rounding

Computation Info
Compute :  On specific Formula
Add Pay Head : Basic Pay
Slab Rate : Percentage
Value : 40 %

Name :Transport Allowance (TA)

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : As computed value   
Rounding Method: Normal rounding

Computation Info
Compute :  On specific Formula
Add Pay Head : Basic Pay
Slab Rate : Percentage
Value : 10 %

Name : Bonus

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : Flat Rate
Calculation Period: Monthly

Name :Provident Funs (PF)

Pay Head Type: Deduction from Employees
Under : Current Liability
Affect Net Salary : Yes
Calculation Type : As computed value   
Rounding Method : Normal rounding

Computation Info
Compute :  On specific Formula
Add Pay Head : Basic Pay
Slab Rate : Percentage
Value : 12%

Name : ESIC

Pay Head Type: Deduction from Employees
Under : Current Liability
Affect Net Salary : Yes
Calculation Type : As computed value   
Rounding Method : Normal rounding

Computation Info
Compute :  On specific Formula
Add Pay Head : Basic Pay
Add Pay Head : DA
Slab Rate : Percentage
Value : 3%

Name : Over Time

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : On production
Production type : Over time

Create Employees in Tally Prime

Gateway of Tally > Create > Payroll Masters > Employee

Employee Creation Window
Name : Rajesh Saxena
Under : Marketing
DOJ : 1st April 2021
Define Salary Details : Yes

Salary Detail Window
Pay Head
Basic Pay :20000
DA:
HRA:
Transport Allowance (TA) :
Bonus : 1000
Overtime : 50 ( Rate )
Provident Fund (PF)
ESIC

Payroll in Tally Prime

Employee Number : M111
Designation : Manager
Function : Marketing Management
Location : Delhi
Gender : Male
DOB : 01-April-1990
Blood Group : A Positive
Father Name : Rohit Saxena
Spouse Name : Reena
Address : Muzaffarnagar
Phone Number : 9876543433
e-mail : [email protected]

Provide Bank Detail – Yes
Bank Details window appear
Account Number : 123456767788
IFSC code: ABCD0123456
Bank Name : Specify Bank Name
Bank Name : State Bank of India
Transaction Type : e-fund transfer

PAN Number : ASDFG1234C
Aadhar number :1234567891234567
PF Account number : ABCD11334
PRAN : 576778788
ESI NUMBER : 5654433
ESI DISPENSARY : DELHI

Gateway of Tally > Display more Reports> Payroll Reports> Employee  Profile

Gateway of Tally > Create > Payroll Masters > Employee

NameUnderBasic PayBonusOvertime
Rate
Emp NumberDesignation
Rajesh SaxenaMarketing20000100050M111Manger
Sunil SainiAccount200001500100A001Manager
IrfanAccount22000100050A002Clerk
Ajay GuliaHR25000100080H001Head
Ravi RajHR15000100070H002Executive
SameerMarketing9000100045M001Manager
Jyoti TyagiMarketing1100000030M002Executive
PayalMarketing12000100040M003Clerk
RajeshSales25000200050S001GM
SunitaSales15000100045S002Manager
Sumit SinhaSales10000100060S003Clerk
SabuSales8000100050S004Salesman
ShivamSales8500100050S005Salesman
RaveenaSales8000100050S006Salesman
Ankur JhaSales900050050S007Salesman
Anup KumarSales9200100050S008Salesman

Note : Over time rate to be filled for each employees at salary details

Payroll Vouchers in Tally Prime

Attendance Boucher Creation

Gateway of Tally > Voucher > F10: Other Vouchers > Payroll vouchers > Attendance

Change Voucher Date 31 -05-2021
Ctrl + F (Auto fill)  
Attendance Auto Fill Window

Voucher Date : 31-05-2021
Employees Group : All Group
Attendance Type : Present
Default value : 0
Sort by : Employees Name

Fill the value : Number of Present days for each individual from the below table.
Month May (1-5-2021 to 31-5-2021)

NameUnderPresentOvertime
(hrs)
Rajesh SaxenaMarketing2510
Sunil SainiAccount2820
IrfanAccount310
Ajay GuliaHR2525
Ravi RajHR150
SameerMarketing3010
Jyoti TyagiMarketing315
PayalMarketing310
RajeshSales310
SunitaSales200
Sumit SinhaSales3112
SabuSales3115
ShivamSales3112
RaveenaSales2720
Ankur JhaSales3130
Anup KumarSales2840

Repeat for above step for attendance type : Overtime

Payroll Boucher Creation in Tally Prime

Gateway of Tally > Voucher > F10: Other Vouchers > Payroll vouchers > Payroll
Ctrl +F (Auto fill)

Payroll Autofill window
Process for : Salary
From : 01-05-2021 To: 31-05-2021
Employees Group : All Items
Sort by : Employees Name
Payroll Ledger : Cash
Accept

Display the Salary Information

Gateway of  Tally > Display more report >Payroll reports >
Pay slip
Pay Sheet
Attendance Sheet
Payroll Register
Attendance Register
Employee Profile
Employee Head count

Payroll in Tally Prime

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